Minutes

PAPHOS GOLF ASSOCIATION

Alan Betchley (Chairman), Kelvyn Bailey (Secretary), Anne Majoor (Captain), Paul Majoor (Handicap Secretary), Peter Beebee (Treasurer), Mike Andrws (Social Secretary) and Costas Xenofontos (Vice Captain}.

There were no apologies.

The Written Minutes from the last meeting were not available, in their absence it was agreed to accept them as a true record of said meeting.

The Chairman welcomed previous and new members to the meeting, and that he was very happy to be taking over the Chairman’s role. And is looking forward to the coming years.

 CHAIRMAN.

The chairman stated that he had very little to report. And repeated that he was happy to be taking over the role, and that he was looking forward to working closely with the new committee, and that he would like to carry on the good work carried out by the previous committee. He went on to say that in his view what was said within the committee meetings, should stay within the committee those present agreed with his sentiments, and he also stated we should also canvas members for their views and ideas.

SECRETARY.

The secretary stated that he was just getting his head around the System that the previous secretary had created. But will be modifying a few items. He further stated that he would like to put it on record his thanks to Mark Watson for all his help during the changeover period.

There had been problems with the CGF with regards to the PGA web page on the CGF website being updated. But was happy to report the problem had been resolved recently, and the new page was up and running.

With regards to membership there had been 4 enquiries, but no firm requests to join, all the enquiries had received all the relevant forms.

From next year once printed the Membership cards would be passed onto the treasurer to hand out to those renewing, as there had been a dispute this year with one member around their payment.

The Chairman asked the committee if they thought it would be a idea to have details of the PGA and contact details printed in The Post, after some discussion it was decided to leave things has they stand.

HANDICAP SECRETARY.

The Handicap Secretary hand out a copy of his report to the committee members.

COMPLETION’S.

Monthly comps – completed up to Sept 2018

Oct 17^th and Nov 17^th both rained off.

Mid monthly comps – Completed up to Sept 2018

Feb 18^th Rained off.

Roy Picken Trophy – to be played after Oct Monthly.

Captains Shield – to be awarded sept (nov).

Chairman’s Shield – Awarded to Lazaros Lazarou in May.

Mike Emmett Memorial Trophy – Won by Derek King.

EXTRA DAY SCORES.

5 EDS scores have been entered this year.

GENERAL PLAY.

No general play adjustments at this point.

NEW MEMBERS AND QUALIFYING CARDS.

No qualifying cards at this point.

No new members have been added to the system.

66 members as per HS records.

HANDICAP REVIEW.

The handicap review will be carried out in January 2019, by the handicap committee.

GENERAL.

Venues for 2019 to be finalized.

Max cost of PGA games?

Change from Sunday comps?

A general discussion followed the above report.

It was asked if changes could be made to the Chairman’s shield to decide the winner, the H/C secretary said there were, but it would take a lot of hard work to find out the eventual winner, it was agreed that it be left as it is at present.

The Vice Captain said he, like some of the other members were confused, over the various comps and trophy’s and how you qualify for them, such as the Roy Picken Trophy, a general discussion took place and it was decided that a list of comps and trophy’s, would be sent out to the membership, with information about each one.

The Vice Captain further stated he would like to sponsor a new trophy, the Chairman thanked him for his offer and we would come back to his proposal later in the meeting.

It was also discussed if we should look at changing some of the Sunday games to other days as the H/C secretary stated that other Societies were getting better rates with the golf clubs, than the PGA, as they play midweek. The chairman expressed that he would like the comps to remain as at present, however it was decided to wait until the Captain, H/C secretary and the Secretary had visited the various clubs to discuss next years comps and see what they would offer us.

TREASURER.

The Chairman asked the treasurer if he would recap and bring the rest of the committee up to date with regards the PGA bank account.

The treasure stated that due to the fact that the COOP Bank was going to close, the PGA had moved to the Hellenic Bank in Gereskipo, also due to the changes within the committee, three New signatories had been but in place, those being Alan Betchley (Chairman), Peter BeeBee (Treasurer) and Kelvyn Bailey (Secretary). The Chairman expressed his concerns that the monies held in the bank, could form part of the estate of the signatories if anything should happen to them, he thought it would be a good idea that a document was drawn up stating that the monies should not form part of the estates, but is in fact held in trust for the PGA, with all the signatories signing the deceleration . All present thought this was a good idea, the Captain suggested that it would be best that the signatures be witnessed by three different people, this was agreed, the Chairman stated he would produce the document as soon as possible and obtain the required signatures.

The treasure continued by handing out a statement of accounts to each committee member, he stated that, at the present time the PGA had a healthy balance of €4.800, and that he was still awaiting several renewal payments to be made. The treasure asked for conformation of the date the new financial year commenced, he was told that it was when the new Captain took over on the first of September.

He also suggested for next year, that once the Secretary had competed the production of the members card they be handed to him for distribution to the members, this would make it easier for him. This was agreed.

CAPTAIN

The captain stated that there was not much to report at the moment, the Captain went onto say that she had received requests for new shirts, mainly XXL, and thought that some of the shirts were looking a little shoddy, the Vice Captain stated that a the present time he had 20 shirts available of which 1 was small and 4 XXL he also expressed his opinion that the old style shirts were much better quality than the new ones, it was pointed out by the Captain that the new shirts were a lot less cost wise than the old shirts 12 euro instead of the 25 euro, a general discussion continued around the issue of shirts, the Secretary proposed we left the issue around new shirts until the new year and obtain some prices in the meantime, this was agreed, and it was decided that a order be placed for shirts to increase the stock levels.

The Chairman stated that he was surprised that the last Captain had not received a shirt with the captains logo on as was the norm for past captains, he was told that Bobby Jones had one but it was the old style shirt, and that a special order would have had to have been placed, the captain suggested that instead of it being embroided  onto the shirt would it not be best to look at obtaining a pin on style badge, the Captain stated that she would look into this option.

SOCIAL SECRETARY.

The Social Secretary stated that, at the present time, he had only received 25 entrants for the up and coming Commandaria Cup, which is due to be played on the 20^th October 2018, it was decided by the committee that we needed to push this competition with the members.

The Captains lunch there are 34 guests at the moment, but he was hoping this would increase in the next few weeks, the date of the lunch is set for Sunday 11^th November 2018, the Chairman suggested that on each table at least one of the committee should be seated, this was agreed after a brief discussion, the majority of the committee agreed that it was a good idea of the Captain, to change from the norm of a dinner after the golf.

It was also suggested by the Chairman that we look at changing venues for the Captains lunch/dinner on a regular basis, this too was agreed.

The Social Secretary asked for suggestions from the committee for social events to held during the year, there was a general discussion around this subject, with suggestions for Horse Racing in Nicosia, Island cove golf and Tenpin bowling, it was also suggested that he look at the price for a few days golf in the North of the Island sometime next year.

The Chairman stated that he would like dates of Comps and Social events for the coming year be sent out well advance, this was agreed by the committee.

VICE- CAPTAIN.

The Vice- Captain stated that he was going to report on the issue of the shirts, but this had already been dealt with earlier.

He stated that he may have issues on occasions that he would not be able to remain until the end of some of the competitions, and this may be an issue for some of the members. A discussion was held around this issue the conclusion being that has long as there were committee members in attendance there would be no problem.

The Vice-Captain stated he would like a new competition, sponsored by Euromainia, he is looking at a pairs competition of some sort, with some nice cash prizes.

He also stated that he and some of the other members were confused what the different comps were, I/E Roy Picken Trophy, Commandria Cup, a long discussion followed, it was decided that we may have to replace some of the comp with new ones, such as the Roy Picken Trophy, very few of the members have no idea who he was and what was the format for this comp, the Chairman proposed that this year should be the last year for this trophy and be replaced with another, it was also suggested that in future all trophies be looked at when they had run there course, and either change the format or replace the comps altogether and replaced with new ones.

A.O.B

Monthly Medal Comp, it was decided that we needed to get next years venues and dates sorted out as soon as possible, it was decided that this be left in the hands of the Handicap Secretary, Captain and Secretary, would visit the four clubs in the area as early as possible, the Captain stated that we look at the deals the golf clubs are willing to offer us, we may have to look at moving from Sunday to days within the week, if we can get these at a cheaper rate. Before we go down that route, the Chairman suggested that we await the out come of the offers made to us from the various clubs, before we make a final decision, this would need an emergency committee being called.

Mike Emmett Trophy, the Social Secretary said he was willing to look after this comp again this year, the committee expressed their tanks to Mike for all his efforts this year.

The Captain proposed that the winner of the trophy receive a 2 stroke, cut to their handicap, in the following Mike Emmett Trophy, this would not affect actual handicaps, just for this trophy. A counter proposal by the Chairman, suggested that the winner receives a 2 stroke, cut to handicap and the runner up receive a 1 stroke cut. It was decided that this will not be introduced this year.

It was also stated that the format, remain the same and the handicap would have to be kept at 100%, the Chairman stated that he would like to see not only a winner’s trophy, but also a runner’s up Plate.

It was also decided that we introduce a longer period for the early matches this was due to the amount of players. And reduce the playing period of the latter rounds.

Christmas Lunch looking at holding this on the 9^th December.

The Captain stated that she was looking at holding a Ladies day in January/February, followed by afternoon tea with a invitation to none playing ladies to attend the tea.

It was also suggested that we look at setting a challenge to other Societies etc, this will be looked into at a later date.

The Secretary stated that we were not very good in keeping in touch with players who have long term injuries or family problems, he said he would be happy to contact them and feed back to the committee.

Date for the next meeting would be Friday 21^st December 2018 at Elea Golf Club, before Friday Golf.

The meeting closed at 11.55am

To be held at Elea Golf Club, before Friday golf on 21 December 21st